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Regardless of how sophisticated your spam filter is, an unimportant message will hit your inbox. The less essential emails present the problem of sorting and prioritizing what’s essential in your inbox.
That’s why Microsoft Outlook introduced a feature that intelligently pre-sorts your email depending on what’s important. The feature divides your inbox into two tabs — Focused and Other.
The feature allows Microsoft to place your most important emails in Focused and the rest in Other. Microsoft AI considers emails and contacts you interact with as important and leaves the rest to others to create an organized inbox for you.
The feature is very easy to set up. However, it takes time to learn what’s important and what isn’t.
You’ll see a change in appearance in your inbox. Your mailbox will divide into the Focused and Other tabs. Outlook will inform you of email flowing to Focused and Others while allowing you to switch tabs anytime you want.
At first, Microsoft will take a guess to figure out important emails and put them inside of Focus, and send the remaining to Other. However, you can help Microsoft determine important messages and classify them under the Focus box or go to Other, which are less important.
Sometimes, Focus Assist will wrongly place an important message in the Other folder or a less prioritized email to Focus. You can help the outlook algorithm to organize your mailbox in two simple steps.
Setting up Focused Inbox is slightly different when using Outlook on the web. However, here’s the step-by-step procedure:
Your mailbox on Outlook on the web will divide into the “Focused” and “Other” tabs — and Microsoft will inform you about email flowing to the Other tab.
Manually organizing the focused assist in Outlook on the web is similar to the Outlook app procedure.
Some email management tips can help you and your employee improve productivity. At Colorado Computer Support, we’ve been helping businesses for years to increase workplace productivity and can help you with your email management.
Contact us today for more practical ways to manage your inbox.