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(719) 355-2440The 21st-century law firm depends on a range of documents throughout the day – contracts, photos, emails, letters, briefs, pleadings, and more. You typically sort through a massive volume of information simply handling one case, let alone many cases at a time.
If you don’t have a standardized system for managing all of your documents, you’re bound to lose a lot of time and effort throughout the day trying to find the right information. Ultimately, the efficiency of any given law firm is directly correlated with how well they’re managing, storing, and handling their massive volume of documents.
Colorado has a six-year records retention period wherein all attorneys must maintain documentation for six-years, at a minimum, before destroying it properly. Throughout this period of time, documentation must be kept securely in a manner that doesn’t compromise client confidentiality. The easiest and most effective way to achieve this is through a document management system that lets you:
A document management system gives you the ability to organize your files in a manner that makes finding, sharing, and retaining them incredibly simple. Rather than depending on a complex, frustrating folder system, you simply search for a key piece of information and find the right file within a matter of seconds.
Absolutely. A good document management system should also include some sort of email management system. Look for the following:
Let’s make your never-ending pile of documents more accessible, secure, and easy to manage. CCS offers document management solutions for law firms throughout Colorado Springs.
Click here to get started or call us at (719) 204-6507.