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Why G Suite Users Should Use Google Cloud Search

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Published On: March 14, 2017 by CCS

Google Cloud Search is the newest search tool for business customers using the G Suite offered by Google.

Google Cloud Search

Google Cloud Search has many advantages that increase productivity at large companies with many users having different levels of access for its employees.  

Users of Google’s G Suite, a productivity suite that is cloud based and consisting of Google Docs, Google Sheets, Google Forms, Google Slides, and Google Sites is a catch-up competitor to other offerings such as those from Microsoft or Amazon Web Services (AWS).

Google expansion into this space has been encouraging, and recently, Google introduced Google Cloud Search that sweetens the use of G Suite. Google Cloud Search, like MS Office Graph, allows for machine enhanced intelligence when searching for documents and or products.

What Are the Features of Google Cloud Search?

Google Cloud Search is the newest search tool for business customers using the G Suite offered by Google. Google Cloud Search has many benefits that increase productivity at large companies with many users having different levels of access for its employees.

Google Cloud Services Respects File-sharing Rules

Finding files for which a user does not have access rights is a waste of time. Google Cloud Services recognizes file-sharing rules so searches within the enterprise only return items that your employee can access. This means that companywide documents such as an employee policy manual, team projects, and documents only visible to the employee are included in search results.

Contact Information Expanded

A feature of Google Cloud Service that is helpful for your staff is that it provides contact information for everyone working, or has worked, on a document or project. This makes contacting colleagues easier for information that may not be in a document but is in a team member’s notes or research.

Predictive Search

By analyzing an employee’s online experiences in their Google Drive accounts, the Quick Access feature for Google Cloud Search speeds up the search process by assuming what document a staff member needs and when it is required.

Assist Cards

When employees open the Google Cloud Search app on a phone or a laptop, assist cards appear. Assist cards are a product of Google’s Quick Access in Drive. Google claims that Quick Access reduces search time on Google Drive by 50%.

These cards inform the employee of relevant information that keeps them current with their work. Cloud Search creates assist cards using machine intelligence technology. This “smart” function helps for a variety of activities from pulling files for an upcoming meeting to suggesting what files need your staffer’s attention.

At the September 2016, introduction of Google Cloud Search, only two types of assist cards were available:

  1. Pick up where you left off
  2. Prepare for today’s meetings

Google promises that additional Assist Cards will be available later. On their blog, Google said:

“As we continue to learn how information is most useful to you, we’ll be adding more assist cards to Cloud Search over time.”

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