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Tuesday Tech Tip: E-Mail Auto Replies

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When life takes you away from the office for an extended period of time, something as seemingly simple as responding to new e-mails can be a challenge. In the case of something like a business trip or a vacation, replying at all might not be possible. Luckily, there is a way for your e-mail to cover for you, and getting it set up is easier than you might think.

E-mail auto replies are a simple way for you to let coworkers and clients know that you’re out of the office for a bit, when you’ll be back, and who they can reach out to in the meantime. For Office 365 users, the auto reply function can be found under the ‘File’ tab. Select ‘Info’, and click on ‘Auto Reply’. For Google users, go into ‘Settings’ and select ‘Vacation Responder’. Once you have your reply screen open, choose the dates you need the automated response to cover. Then, type the message you would like to have sent out in reply to any incoming e-mail.

You have the option of setting up both an internal and external reply, and each can send a different message to the sender. An internal message would go to those inside your company, letting them know you’re on vacation or away on business and when they can expect you back. An external message would go to clients or associates, letting them know who else on your team they can get in touch with while you’re away. An internal message can be casual, while an external message can be a little more professional and informative.

Both options are a great way to manage your inbox when you know you won’t be able to respond to incoming messages in a timely fashion.

Need a hand getting your auto reply up and running? The experts at Colorado Computer Support can help. Give us a call at 719.439.0599 today.

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